CWA 1104/GSEU/ContractIndex/Article 9: Mileage/Lodging/Meal Reimbursement

From CGEU

9.1 With prior written approval of the department chair, the State agrees to reimburse, on a per diem basis as established by Rules and Regulations of the Comptroller, employees for travel expenses incurred while in travel status in the performance of their official duties for hotel lodging, meals, and incidental expenses related thereto (hotel tips, etc.), for a full day at either of the following schedules and the rates set forth therein:

  1. Unreceipted Expenses
        1.

           In the City of New York and the counties of Nassau, Suffolk, Rockland and Westchester, not to exceed $50, except as specified by the Comptroller in accordance with law.
        2.

           In the cities of Albany, Rochester, Buffalo, Syracuse, and Binghamton and their respective surrounding metropolitan areas, not to exceed $40, except as specified by the Comptroller in accordance with law.
        3.

           In places elsewhere within the State of New York, not to exceed $35, except as specified by the Comptroller in accordance with law.
        4.

           In places outside the State of New York, not to exceed $50 per day, except as specified by the Comptroller in accordance with law.
  2. Receipted Expenses — Effective on the date of execution of this Agreement:
        1.

           Receipted lodging and meal expenses for authorized overnight travel in locations within and outside of New York State shall be reimbursed to a maximum of published per diem rates as specified by the Comptroller. Said rates shall be equal to the combined per diem lodging and meal reimbursement rate provided by the Federal government to its employees in such locations, except that in Rockland County receipted lodging and meal expenses shall be reimbursed according to the Comptroller's rates in effect on March 31, 1988 until the combined per diem lodging and meal reimbursement rate provided by the Federal government to its employees equals or exceeds that rate. At that time, the Federal rate will apply.
        2.

           In locations for which no specific rate is published, receipted lodging and meal expenses for authorized overnight travel in locations within and outside of New York State shall be reimbursed to a maximum of the combined per diem lodging and meal reimbursement rate provided by the Federal government to its employees for such locations.
        3.

           The rates in paragraphs 1 and 2 above shall be revised prospectively in accordance with any revision made in the per diem rates provided by the Federal government to its employees.
        4.

           In recognition of the fact that meals and lodging which are fully accessible to employees with disabilities may not be reasonably available within the specified rates, reimbursement for reasonable and necessary expenses will be allowed as specified by the Comptroller.
        5.

           When the employee is in travel status for less than a full day, and incurs no lodging charges, reasonable and necessary receipted expenses will be allowed for breakfast and dinner as determined by the Comptroller.

9.2 The State agrees to provide, subject to the Rules and Regulations of the Comptroller, a maximum mileage allowance rate per mile equal to the maximum mileage allowance provided by the Federal government to its employees for the use of personal vehicles for those employees eligible for such allowance in connection with official travel.

9.3 The parties agree that the State retains the right to establish a centralized reservation system for employee lodging and transportation arrangements, and to designate specific lodging facilities and transportation modes for locations within and outside of New York State.